Working within a Top Tier Private Equity Firm as part of the Luxembourg finance team, the individual will provide director level support to a number of holding companies. The individual will report into the Head of Luxembourg. The focus of the role is taking ownership of the financial and governance requirements of Luxembourg holding companies, Luxembourg Funds and taking a leading role in deal execution. This will involve working with external advisers, London and Boston Finance team, investment professionals and the management and finance teams at Group portfolio companies.

The role requires an individual that is able to work autonomously on an operational level. They will need to demonstrate excellent interpersonal skills in liaising with other board level executives as well as building networks at all levels including within the company’s organisation. The role will require someone to confidently navigate Luxembourg’s domestic corporate law, accounting and tax regulations.

Responsibilities:

Luxembourg holding company’s governance

• Act as SPV and/or Fund Director
• Understand the governance requirement of Luxembourg holding companies from a legal and tax perspective and ensure they are compliant. This will involve ensuring:

1. the ongoing board composition complies with the company’s house view;
2. regular board meetings and shareholder meetings are organised and physically attended in Luxembourg;
3. board meetings are documented appropriately i.e detailed minutes are drafted, executed, and filed at the registered offices, and all documentary approval remains compliant (including notices, agendas, papers, minutes, proxies and signatures).

• Keep abreast of regulatory developments in Luxembourg and work with the company’s Finance/Tax team and advisers to assess and mitigate the impact for the company;
• Manage timely submission of compliance filings (including direct tax returns, VAT returns, CbCR, Central Bank reporting etc) with the local administrations and authorities.
• Proactively anticipate the processes required to ensure the company’s Luxembourg holding companies remain compliant in Luxembourg (i.e commission transfer pricing studies where required, consult on specific technical issues, organise timely audit planning, work with portfolio finance teams to discuss accounting consolidation procedures).

Transaction Related Duties

• Understand funds flow deal documents and the Luxembourg financing instruments used in all Luxembourg holding structures.
• Help the UK and US Finance teams with creating appropriate waterfall mechanisms for any liquidity event (dividend, exit, refinancing).
• Coordinate with the UK and US Finance teams on the cash flows required to fund new deals and portfolio M&A.
• Coordinate with external advisers to execute the underlying documentation and corporate approvals required to sign and fund new deals and portfolio M&A.
• Provide a “best practice” corporate governance service to shareholders, directors (board and committees) and other stakeholders, which includes, but is not limited to co-ordinating the documentation for the following:

1. dividend declarations
2. shares/issues and transfers/registers
3. change of directors
4. incorporation or dissolution of companies
5. PEC and/or CPEC issues or redemptions

Other Duties

To facilitate the execution of the major responsibilities above, the individual will be required to:

• Monitor external adviser relationships and ensure external adviser costs are cost-efficient to the company.
• Build strong working relationships with the management and finance teams at the company’s portfolio companies.
• Lead, motivate and act as a role model for colleagues and the company’s Finance Administrators

Requirements:

• Previous relevant senior management and directorship experience;
• Strong knowledge of relevant legislation and regulatory framework in Luxembourg;
• Significant experience in the private equity industry; experience in fund administration and AIFM is a plus;
• Good understanding of tax, financial and legal matters;
• Professional qualification, preferably a qualified accountant (ACCA/CFA);
• Ability to deal with complexity and problem solving skills;
• Ability to actively prioritise and manage conflicting demands;
• Ability to work under pressure and meet tight deadlines;
• Strong organisation and time management skills;
• Excellent command of English; fluency in French, German or Luxembourgish is a plus;
• Team player, eager to learn and work with others in a dynamic environment.